ADMINISTRATIVE ASSISTANT, FINANCE
2008-10-16
IPM
ADMINISTRATIVE ASSISTANT, FINANCE
The Administrative Assistant is responsible for assisting the finance department with the management, and processing of all financial information.
Requirements:
Ideal candidate should have 1-2 years’ administration experience with minimum of a High School Certificate; computer literate; good command of the English language; good verbal, written and excellent interpersonal communication skills; strong organisation and planning skills; strong self-management skills.
Ability to manage multiple tasks; sbility to plan work in accordance with general direction; sbility to understand and control confidential information with absolute discretion; team player, sense of humor; tolerant of some ambiguity; work well under pressure; assertive; and well organised.
Key Performance Areas:
Manage and organise the finance department filing system (inclusive but not limited to filing all Solomon reports, SA travel documentation, AP filing, organising concur expenses); maintain the electronic filing system of the Financial Monitor's reports; maintain both manual and electronic filing systems of Research Centre reports and supporting documentation; ensure all AP invoices are stamped PAID before filing; make copies and send faxes for SA travel; scanning of invoices and travel itineraries for Diner’s Club reconciliation; scanning of Research Centre reports and supporting documentation; sorting incoming mail/faxes; date stamp, verify accuracy and acquire approval for payment of all incoming invoices; maintain register of mail/faxes; perform other duties as assigned by the management team of the Finance Department
Terms and Conditions:
Position is based at the local office in Paarl, South Africa. Job holder should expect fast-paced and dynamic working environment.
To Apply - Closing date: 20 October 2008.
All applicants must include at least two references, contactable by phone and email. This job description should not be construed to imply that these requirements are the only standards for the position. Other duties will be assigned.
IPM has the right to revise this job description at any time. Qualified candidates should apply via our website at www.ipm-microbicides.org or email alatief@ipm-microbicides.org.za"
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