Thursday 22 September 2011

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BRANCH SECRETARY

BRANCH SECRETARY
 
2011-03-10


PAM GOLDING
BRANCH SECRETARY
Franschhoek

MAIN PURPOSE:

To promote a welcoming and professional branch image, through the efficient handling of clients, staff, and business associates’ queries, whether telephonically or by personal contact, and the co-ordinating of administrative activities for the branch.

KEY RESPONSIBILITIES:

• Receiving of documentation returned by clients and ensuring that these are properly accounted for/passed to the relevant agent/member of staff
• Compilation of advertising material
• Compilation of show-house brochures and portfolios
• General office duties including the ordering of office supplies, stationery, general correspondence, faxing and filing
• Internet activities and e-mail correspondence
• Man switchboard and reception area
• Work alternate Saturdays
• Assist with walk-in business
• Petty cash

KEY COMPETENCIES:

• Matric compulsory
• Previous experience in secretarial duties essential (2-3 years)
• Excellent telephone and front office manner/well spoken and well groomed
• Good interpersonal skills / service orientation
• Have friendly and courteous demeanour
• Bilingual (English and Afrikaans)
• Be able to take telephonic messages efficiently and accurately
• Computer literate (Ms Office, Internet Explorer, Excel) is essential
• Be able to work in a busy, pressurised environment
• Attention to detail, accuracy and ability to handle correspondence with own initiative
• Own transport is essential.

If you match our criteria and wish to apply in confidence, please send your CV with an extensive motivational letter to Emil Jung at emil.jung@pamgolding.co.za before 18 March 2011.

Applications without a motivational letter will not be considered. Should you not hear from us by Wednesday 23 March, please consider your application as unsuccessful.




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